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Director of Institutional Research and Assessment

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Please see Special Instructions for more details.

TENTATIVE TIMELINE: March 1-April 6, 2018: Position advertised; District receives applications April 6, 2018: Initial screening deadline for guaranteed consideration. Position is open until filled. April 23-May 4, 2018: Search Committee interviews candidates May 21-25, 2018: Second level interviews of top finalists June, 2018: July 1 start date pending Governing Board approval.

Posting Details

Posting Details (Default Section)

Posting Number: 0600771
Open Date: 03/01/2018
Position Title: Director of Institutional Research and Assessment
Working Title:
Department: Superintendent/President
Position Type: Educational Administrators
Months of Service: 12 months



Under the administrative leadership and direction of the Superintendent/President or designee, plan, organize, coordinate, and direct Institutional Research projects, activities, and operations; provide leadership to foster a culture in which data-informed decisions are used for continuous quality improvement that is consistent with the District’s mission, values, and vision; assist in measuring performance outcomes and student learning outcomes to ensure institutional effectiveness; develop, organize, and manage research for program review, accreditation, institutional decision-making, employment surveys, and special projects as needed; oversee the Student Learning Outcomes (SLO) faculty coordinators and work collaboratively with college staff, faculty, and administrators.

1. Plan, organize, direct and provide administrative leadership for Institutional Research activities, operations, and projects; lead, direct, and manage institutional research projects to assess short- and long-range institutional needs including studies required for assessment of student outcomes, accreditation of the District and individual programs, enrollment management, program review, student and staff demographics, and other ongoing efforts to measure educational and institutional effectiveness and support student access, equity, retention, completion rates, and success.
2. Oversee, coordinate, develop, and implement projects, research, surveys, and studies in support of institutional assessment, planning, research, and decision-making; establish and maintain related timelines and priorities; monitor and assist administrators with ensuring smooth and efficient progress of planning activities; resolve related issues, conflicts, and discrepancies in a proper and timely manner.
3. Provide project consultation, technical assistance, quarterly research briefs, and data and reports to faculty, staff, administrators, committees, and others concerning institutional planning and research.
4. Oversee the preparation and submission of mandated and requested District, state, and federal reports; serve as chair of the Institutional Research Review Board committee.
5. Provide support for the accreditation process through direct studies and data compilation in preparation for accreditation reviews.
6. Oversee and participate in the development, administration, and coordination of the assigned budget; analyze and review budgetary and financial data; participate in the forecast of funds; monitor and approve expenditures.
7. Communicate with personnel, administrators, and various outside agencies to exchange information and resolve issues or concerns.
8. Maintain current knowledge of laws, codes, ordinances, regulations, and pending legislature related to institutional research, planning, and accreditation; modify projects, studies, functions, and procedures to ensure compliance with local, state, and federal requirements as appropriate.
9. Perform related duties and responsibilities as required.

Knowledge & Abilities:

MUST HAVE KNOWLEDGE OF: Methods and techniques of leadership and management.
Principles and practices of program development, administration, and review including methods and techniques utilized in the development of institutional research projects to assess short- and long-range institutional needs.
Operations, services, and activities of a comprehensive institutional research program in higher education.
The education process, instruction, role of faculty, curriculum, student services, student learning outcomes, and accreditation.
Practices, procedures, and techniques involved in the design, development, and implementation of projects, surveys, and studies in institutional measurement assessment, planning, research, and decision-making.
Advanced principles, practices, procedures, theories, models, and techniques involved in the research, collection, analysis, interpretation, and reporting of statistical data including quantitative and qualitative analysis.
Concepts and experience in the use of data warehouses and associated tools for queries, transforms, and in depth analysis of data.
Pertinent federal, state, and local rules, regulations, and guidelines.
Principles and practices of budget preparation and administration.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, desktop publishing, presentation graphing, and relational database management software; data collection and statistical software packages and systems (such as SPSS) applicable to various projects.
Interpersonal skills using tact, patience, and courtesy.
Oral and written communication skills.

MUST HAVE ABILITY TO: Direct the activities of and provide effective leadership for Institutional Research projects, programs, and activities.
Demonstrate leadership to foster a culture in which data-informed decisions are used for continuous quality improvement that is consistent with the District’s mission, values, and vision.
Coordinate the development and implementation of surveys and other research methods in support of institutional assessment, planning, research, and decision-making.
Research, compile, assemble, analyze, and interpret data from diverse sources.
Exercise critical and independent judgment.
Effectively facilitate and deliver well-organized and structured presentations to diverse constituents.
Interpret and apply applicable laws, codes, regulations, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Plan and organize work to meet schedules and time lines; manage multiple projects simultaneously and be sensitive to changing priorities and deadlines.
Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education & Experience:
Minimum Qualifications:

A Master’s degree in any academic area OR the equivalent OR possession of a valid California Community College Supervisor Credential.

A minimum of one year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment.

Desired Qualifications:

A Master’s degree, preferably in a quantitative-focused research field, that includes coursework in statistics, research design and analysis, program measurement and assessment evaluation techniques, technical report writing, and survey methods.

Licenses and Other Requirements:
Working Conditions:

Range F, $8,918.00-$10,974.00 plus $2,000.00 annual stipend for earned Doctorate Degree. Excellent benefits.

Salary Schedule: Academic Administrator
Work Schedule:

Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval.
Screening Deadline:

All application materials must be received on-line at Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, April 6, 2018 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Open Until Filled Yes
Required Applicant Docs Cont'd Southwestern College Online Application
Supplemental Questionnaire:
Special Instructions to Applicants:

March 1-April 6, 2018: Position advertised; District receives applications
April 6, 2018: Initial screening deadline for guaranteed consideration. Position is open until filled.
April 23-May 4, 2018: Search Committee interviews candidates
May 21-25, 2018: Second level interviews of top finalists
June, 2018: July 1 start date pending Governing Board approval.


If you do not possess the exact degrees listed above under MINIMUM QUALIFICATIONS or if you anticipate receiving the required degree prior to the start of the assignment, please complete a “Supplemental Equivalency Application” available from the SWC Human Resources Web page ( You will need to complete and upload this form with your online application.

Foreign Degrees:

Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.

Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.

For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.

Additional Information:

We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Clery Act – More information about the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, including the Annual Security Report can be found in the Health and Safety Section of the campus Consumer Information page (

Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page (

Selection Procedure:

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.


We reserve the right to re-open, re-advertise, delay or cancel filling this position.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

HR Contact Information:

Southwestern Community College
Human Resources (Room 1670)
900 Otay Lakes Road
Chula Vista, CA 91910

(619) 482-6395

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this career opportunity?
    • Chronicle of Higher Education
    • Craig's List
    • Diverse, Issues in Higher Education
    • Ed-Join
    • Higher Ed Jobs
    • Hispanic Outlook in Higher Education
    • Jobing
    • Latinos in Higher Education
    • San Diego Union Tribune
    • SDSU Aztec Career Connection
    • SWC Website
    • The Registry
    • Tribal College Journal
    • UCSD Job Listing
    • Women In Higher Education
    • Other (Please Specify if not listed above)
  2. If Other, please specify.

    (Open Ended Question)

Required and Optional Documents

Required Documents
  1. Letter of application (Cover Letter)
  2. Resume or Curriculum Vitae
  3. Unofficial copies of college transcripts with date degree conferred
Optional Documents
  1. Unofficial copies of college transcripts with date degree conferred 2